<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=690758617926394&amp;ev=PageView&amp;noscript=1">
Skip to content
Mega Menu_newspaper_438174_24px Payroll Country Blog

Your constant source for helpful, useful, and entertaining content about payroll, human resources or anything else that will help you manage your workforce.

Mega Menu_Video Series_clapper_438174 Video Series

Conversations with experts in a wide range of HR/HCM topics, for the benefit of anyone whose job it is to manage a workforce or take care of people.

Ashley Explains

Our Implementation Manager Ashley Hamilton gives you the facts about tax, labor laws, and a whole lot more.

Unfiltered HR

Our very own Jen Strait and Emily Martin from Ally HR Partners tackle common HR issues and provide practical advice to help you manage your workforce more effectively!

Mega Menu_Demo Video Library_video-player_438174 Demo Video Library

Welcome to our comprehensive - yet growing - library of instructional how-to videos that focus on a variety of functions across our software platforms. Scroll down and filter by category or use the search bar to find exactly what you're looking for.

Mega Menu_Resource LIbrary_book_438174 Resource Library

A robust library of guides, kits and tools designed to educate and support anyone responsible for payroll, HR or managing a workforce of people.

Mega Menu_Employer Guides_user-guide_438174 Employer Guides

An extensive and ever-growing library of super handy employer guides on everything from human resource topics, important Labor Law updates, how to approach payroll for your company's industry, and much more.

Mega Menu_Software Downloads_download_438174 Software Downloads
Software Downloads

Quickly reference and download software platforms, installation guides, middleware and other critical files you may need as a client to properly process critical payroll and HR functions with Complete Payroll. 

Mega Menu_What Is Payroll Country_landscape_438174 What is Payroll Country?

In Payroll Country, people come first, manners aren't optional and a job isn't done until it is. Sure, we're headquartered in a small, rural town. But Payroll Country isn't just where we're from. It's our philosophy of how business should be conducted. Welcome!

Mega Menu_Careers_career_438174 Careers
Careers in Payroll Country

It's not about where we work, it's about how we work. And, more importantly, how we work together.

Mega Menu_Client Referral Program_teamwork_438174 Client Referral Program

Earn payroll credit for bringing your colleagues and friends to Payroll Country!

Mega Menu_Client Testimonials_rating_438174 Client Testimonials

Check out what some of our most loyal clients have to say about their Payroll Country experience, or leave some kind words about your own. 

Best Practices for Onboarding Remote Employees

July 26, 2018

Written by Complete Payroll

onboarding remote employees woman standing

onboarding remote employees woman standing

Onboarding is a tricky enough process when you’re working with folks who work at your location. For more and more employees, though, remote work is becoming the norm. This can mean working at a satellite office, working from their home across town, or working from a cafe with WiFi halfway around the world.

Remote work can help employers in rural areas with low populations or cities with high cost of living to recruit qualified employees who aren’t willing to relocate and wouldn’t otherwise consider the position.

So how do you go through the onboarding process with someone you might never see in person?

Determine whether remote onboarding makes sense.

Not all remote employees are geographically distant. Some may work from home due to lack of office space, complicated commutes, or as an accommodation for a disability. If the employee lives nearby to your location (or a branch of your location), it may make sense for them to come and do their onboarding in person, even if they typically won’t be expected to work onsite.

New Call-to-action

Figure out your paperwork.

When working with people on location, it’s simple enough to have people fill out their forms on paper. When dealing with remote workers, that becomes more complicated. Not everyone has the technology to print, sign, scan, and return documents. (And of those with access to the technology, even fewer are able to do so without thumping said equipment in frustration a time or five.)

If you have remote employees, it’s worth organizing your onboarding process so that employees can fill out most of their forms online. Hint: if just thinking about setting this sort of system up is giving you a headache, this is the sort of thing that a payroll company can help with.

An exception to online forms: the I-9.

While tax forms and other forms can be handled entirely through electronic means, there’s one major exception: the I-9. This is the form you fill out when ascertaining whether your new employee has the authorization to work in the United States. What’s the difference? The documentation of identity and authorization (either one or two government issued documents, depending on the type used) must be physically examined by the person filling out the form. Photographs, scans, and photocopies will not do. Obviously, nobody is going to mail you their passport. So how do you tackle this key step in the onboarding process?

US Citizenship and Immigration Services (USCIS) allows employers to contract with an agent such as a notary public to complete Section 2 of the I-9 form on their behalf. Keep in mind that this means they have to fill out that section of the form for you, they can’t simply inspect the employee’s documents and then tell you to complete the form on your own. Notaries are easy to find all across the country including in rural areas, so this should be a reasonable (if mildly annoying) process.

Integrating your new remote employee.

Introductions are usually the easiest part of the onboarding process, so it can be simple to forget about making arrangements for showing your new employee around. Video conferencing can be helpful for getting to know key individuals, while group messaging systems such as Slack, Yammer, and Stride can help keep remote employees in the loop on a day-to-day basis. You may need to go further out of your way to make sure that everyone knows who your new employee is and what they do, but the result will be clearer communication overall.

Hiring remote employees can open up unexpected opportunities to businesses of all sizes.

Don’t let the fear of a more complex onboarding process stop you from bringing in the talent you need! For help with onboarding, download our NYS Employee Onboarding Kit, which provides you with all the basic forms you need in one convenient location so that you can spend less time tracking down paperwork, and more time doing what you do best.

New Call-to-action

If you're hiring an employee, or think you might be soon, check out our comprehensive resource page, Employee Onboarding - A Complete Guide. This is a handy, tightly-packaged outline that presents all the critical hiring and onboarding elements in simple, chronological order. 

DISCLAIMER: The information provided herein does not constitute the provision of legal advice, tax advice, accounting services or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional legal, tax, accounting, or other professional advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation and for your particular state(s) of operation.

Get The Newsletter

Bi-weekly on Thursdays. We compile HR best practices, labor law updates & other content to help you pay and manage your workforce more effectively.

Complete Payroll Circle Logo
Ready to Make the Move to Payroll Country?

Get a Quote